How to create a report in Word

A typical report, whether created with Microsoft Word or any other word processing application consists of:

  • Cover page
  • Table of contents
  • Titles and content
  • Header and footer

Microsoft Word is a powerful text editor, widely used in today’s business world, which allows to create text documents of any shape and complexity, from report to a novel.

Step by step, in this tutorial you will learn how to create a basic report within Microsoft Word. You can subsequently use this knowledge to produce any type of text document, in any text editor in the future.

Guide to creating a report with Microsoft Word

1 - Open Microsoft Word and create a new document.

report_new_doc2 - Go to the Insert tab and select Cover Page to choose a template.

report_cover_page

3 - Once the cover page is created, you must fill it out.

report_fill_cover_page

4 - The next thing to do, is to create headers and footers. Usually there is a name of the document, its version number, and page numbers. Omit inserting header and footer on cover page. Place your cursor on the second page of the document for the next step.

5 - To create the header, go to the Insert tab, then Header, to choose your header’s template.

report_header

6 - Fill out the header and double click somewhere on your page to close the header Editor.

7 - To create the footer, proceeded in the same way. Go to Insert tab, then Footer, and choose a template of your choice.

report_footer

8 - Now it’s time to Insert the content. To do this, start by creating the main title, then paragraphs with text, subsequently proceed with subtitles and other content. It is very important to use the styles for your titles and subtitles. This will enable you to create your table of contents automatically afterward.

9 - To create the main title, write the title, select it and click on Heading 1 to apply the corresponding style. Write our paragraph of text underneath, then insert a subtitle by selecting this time the Heading2 style, then another paragraph of text, etc.

report_titles

10 - When the content of your document is ready, you can then insert the table of contents. The table of contents is usually found at the beginning of the document, right after the cover page.

11 - Start by inserting a blank page between the cover page and the content. This page will contain the table of contents. To do this, place your cursor just before the text on the first page, which comes after the cover page. Then go to the Insert tab and select Blank Page. This will insert a blanc page between the cover page and the first page of your document.

12 - To create the table of contents, go to the References tab and select Table of Contents. Choose the template of your choice.

report_table_of_contents

13 - An Automatic Table of Contents will be created based on your document’s headings.

report_table_of_contents_auto

Later, while working on your document, you will certainly need to update your table of contents. To do this, right click on your table of contents, choose Update Field, then Update entire table, and click OK button. Your table will be automatically updated with new or modified titles and the corresponding page numbers.

report_table_of_contents_update1

report_table_of_contents_update2

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